Stop chasing
IEP feedback.
Increase compliance and save 10+ hours a week per case manager on IEP prep.
EzyMeetMeetings
Track staff feedback from start to finish.
Built by teachers, for teachers
EzyMeet was created by a Mild/Mod SPED teacher and department chair who spent five years watching colleagues lose hours every week to a process that should have been automated long ago.
Read the full storyBefore every IEP meeting, case managers spend hours emailing, calling, and following up with every teacher on a student's schedule. Manually. For every student. All year long.
That's not a process. That's a second job, and it's costing your district in compliance risk and teacher burnout.
How it works
Three steps to complete feedback
From meeting creation to collected responses — fully automated.
Schedule the meeting
Import your IEP calendar for the year. Assign research-backed feedback forms tied to each student's disability category.
Automated feedback collection
EzyMeet emails every relevant staff member at the right time. Non-responders get politely nudged on a smart cadence.
Review and present
All responses in one place, ready to copy into your IEP. Walk into every meeting fully prepared with complete PLAAFP data.
Saved per case manager, per week. That's time back in the classroom, not in the inbox.
captured.
IEPs built on complete input from every teacher, not just the ones who happened to reply to an email.
Features
Everything your team needs
Designed for the real workflow of a special education department.
Automated reminders
Non-responders get nudged automatically at set intervals. No more manual follow-up.
Streamlined GenEd experience
Teachers click a link and answer questions. That's it. Frictionless for respondents.
Research-backed form library
Curated forms covering all disability types, built on best practices for higher-quality feedback.
Real-time tracking
See who has responded, who hasn't, and what was said — all in one dashboard.
FERPA-compliant by design
Student PII never appears in links, emails, or logs. Built for the regulatory reality of special education.
Responsible AI assistance
AI that helps case managers write better questions and surface key themes without writing IEPs for you.
Security & compliance
Built for districts,
not just classrooms.
FERPA compliance isn't a checkbox for us. It's a design constraint. Student privacy is baked into the architecture, not bolted on afterward.
Student data never touches public URLs
Every staff link is a random token. No student name, ID, or information is encoded in any URL.
Complete district isolation
Your data is yours. Districts are isolated at the database level so no org can access another's records.
Traceable, accountable responses
Every response ties back to the specific teacher who submitted it. Full audit trail for compliance review.
AI where it matters. Human where it counts.
EzyMeet uses AI to help case managers write better questions and surface key themes across responses — not to generate IEPs on autopilot. Every suggestion is a starting point. Every decision stays with the educator.
The tool handles the logistics. The expertise stays in your building.
What districts are saying
"EzyMeet cut our pre-meeting prep time in half. Case managers are walking in more prepared than they've ever been."
SPED Department Chair
K–12 District
"The compliance piece alone sold us. Knowing every teacher responded before the meeting starts gives us real peace of mind."
Resource Specialist
Elementary School
"Our case managers used to spend Monday mornings chasing emails. Now those hours go directly to students."
Principal
Middle School
"Staff love that they don't have to log into anything. Our response rates went from around 60% to nearly 100%."
Case Manager
K–8 District
"The form library alone is worth it. We built district-wide templates once and every case manager uses them."
Director of Special Education
High School District
"EzyMeet cut our pre-meeting prep time in half. Case managers are walking in more prepared than they've ever been."
SPED Department Chair
K–12 District
"The compliance piece alone sold us. Knowing every teacher responded before the meeting starts gives us real peace of mind."
Resource Specialist
Elementary School
"Our case managers used to spend Monday mornings chasing emails. Now those hours go directly to students."
Principal
Middle School
"Staff love that they don't have to log into anything. Our response rates went from around 60% to nearly 100%."
Case Manager
K–8 District
"The form library alone is worth it. We built district-wide templates once and every case manager uses them."
Director of Special Education
High School District
Ready to give your case managers their time back?
Schedule a 20-minute demo and see EzyMeet in action.
Schedule a demo